Grants Financial Analyst
|Benefits:||Excellent Benefit Package Offered|
|Employment Type:||Full Time|
If you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you!
Reporting to Grants Finance Manager, the Grants Financial Analyst will support programs and manage the financial aspects of affiliates/sub-grantees. This role will be the primary finance department contact for LIRS and its affiliates participating in these programs and will make sure affiliates submit their invoices on time and ensure they are also reimbursed on time.
Lutheran Immigration and Refugee Service (LIRS) is a national faith-based organization with an 80-year history, a budget of approximately $58 million per year, and 80 headquarters staff.
For several decades the organization has received the vast majority of its funding from the federal government and has developed a widely-recognized expertise in implementing federal programs on behalf of refugees and migrants living in the United States. Working with and through partners across the country, LIRS resettles refugees, reunites children with their families or provides loving homes for them, conducts policy advocacy, and pursues humanitarian alternatives to the immigration detention system.
Headquartered in the beautiful Inner Harbor of downtown Baltimore we provide services nationwide through a network of affiliates. We offer flexible work hours, excellent benefits to include medical, dental, vision, life and disability insurance, professional development funds, and a 403(b) with organizational match.
- Verify completeness and accuracy of all accounting documents at the stage of data received. Liaise with affiliates to ensure completeness, correctness and accuracy of financial reports.
- Update and maintain an effective tracking system of affiliates\' invoices.
- Ensure the invoice amounts are within the contractual budgets and the correct per capita and indirect rates are being applied.
- Process monthly reimbursement requests from affiliates in a timely manner. Assist in review and prepare partner cash requests, ensure tracking and matching of advance payments and expenses reported.
- Develop invoice templates when a new program starts, and revise templates as needed.
- Inputs expenses from affiliates into LIRS MIP accounting system before processing the payments.
- Analyze affiliate monthly data by preparing forecasts and reviewing spending patterns.
- Communicate with affiliates regarding issues of late submission of invoices and other issues regarding financial reports such as indirect rate and per capita rates.
- Input data into Excel spreadsheets, keeping them up-to-date and reconciled.
- Complete monthly reconciliations of all general ledger accounts related to a specific grant or cooperative agreement and other programs and mainly the specific general ledger account payables account.
- Prepare routine month-end accruals for all federal programs.
- Prepare drawdowns for the government as necessary.
- Provide current affiliates financial information to relevant program managers as needed.
- Bring all significant financial issues to their attention and provide analysis that would facilitate their management of the program and optimization of the award.
- Support a financial monitoring system for the affiliates which includes analysis of financial results as well as validation of accounting policies and processes
- Work with affiliates to identify opportunities to improve financial operations via compliance and/or efficiencies. Work with affiliates to develop and implement resolution plans within reasonable timeframes.
- Identify opportunities to provide value to affiliates by learning about their challenges and working with them to resolve their issues through one-on-one coaching, making connections between other affiliates, and/or providing or recommending appropriate training. Inform supervisor and program managers of relevant issues
- Assist finance team leadership in the creation, maintenance, and ongoing evaluation of tools to measure the affiliates\' overall financial viability and grant-related performance.
- Thoroughly document all communication, observations, etc. between LIRS and the affiliates in the appropriate program files. Continually share all insights about an affiliate with supervisor and the program managers.
- Be the main contact of the affiliates and maintain a list of their contact information.
- Undergraduate degree in accounting, business administration, or finance required.
- Three or more years in accounting with experience in non-profit accounting preferred.
- Knowledge, experience, and familiarity with federal compliance rules, regulations and standards associated with federal fund and non-profit accounting such as GAAP and OMB\'s Super Circular (2-CFR-200) required.
- Experience in financial analysis, financial reporting, budget development, and forecasting preferred.
- Knowledge of indirect rate application and allocation methodologies preferred.
- Demonstrated problem-solving skills and ability to identify critical priorities and take initiative to respond in a flexible way to changing needs.
- Superior mathematical, analytical, and technical skills. Highly organized, detail-oriented and motivated to remain current on a day-to-day basis.
- Highly proficient in using general ledger software and spreadsheets.
- Excellent oral and written communication skills.
- Experience with and commitment to working in a very diverse workforce.
- Commitment to LIRS\'s core mission and values and an ability to model those values in relationship with colleagues, and partners; commitment to refugees and immigrants